The Lane Group, LLC is a full service meeting management company. We can plan your program from start to finish while insuring the highest possible level of customer service to you and your attendees.
1. Develop the Meeting
Using our proven experience and worldwide industry contacts, The Lane Group will:
-Find the domestic or international hotels, resorts, conference centers, or other venues th
at perfectly match your program's specifications
-Conduct site visits
-Prepare proposals
-Present you with a concise choice of properties -which best suit your meeting needs
-Analyze air travel needs
-Create and manage your budget
-Conduct thorough negotiations on your behalf, insuring that all your specific needs are included in your bottom line.
2. Vendor Organization
We will act as your liaison to vendors in pre-planning and on-site execution of your meeting, taking care of:
-Ground Transportation
-Audio Visual and Production Services
Entertainment
-Tradeshow Rentals
-General Service Contractors
-Décor
-Destination Management Companies
-Speakers - Guest, Motivational, etc.
-Photographers
-Security
-Giveaways/Promotional Items
-Signage
-Catering
-Anything else you can think of!
3. Pre-Meeting Preparation
Based on your specific meeting needs, we can create, prepare and manage:
-Email Registration Forms
-Online Web-Registration
-Attendee Confirmations
-Invitee Information Database
-W-9 Administration
-Confidentiality Agreements
-Honoraria
-Leave-At-Home Cards
-Luggage Tags
-Attendee Expense Reimbursement
-Name Badges
-Tent Cards
-Agendas
-Welcome Letters
-Departure Notices
-Security Notices
-Activity Information
-Local Area Maps and Attraction Information
-Menus
-Security Notices
4. On-Site Meeting Management
Meeting Managers are on-site to provide hospitality for meeting attendees, and to assure that any last-minute changes are carried out. We handle:
-Registration
-Audio/Visual Needs
-Meeting Room Setup
-Supplies
-Meeting Materials
-Food and Beverage
-Transportation
-Signage Setup
-Pop-Ups
-VIP Suites
-Hospitality Desk
-Welcome Packet Creation and Distribution
-Amenities
-Guest Meet-and-Greet
5. Post Meeting Wrap-Up
A meeting doesn't end after the closing remarks. The Lane Group's full service commitment continues to ensure complete meeting reconciliation. This Includes:
-Budget Reconciliation
-Attendee Expense Reimbursement
-Timely Reconciliation of Vendor Invoices
-Final/Actual Budget Preparation
-Cost Savings Analysis
-End of the Year 1099 Facilitation
-Compilation of Evaluation and Feedback reports
-Secure Disposal or Return of all Proprietary Materials
-Meeting Debrief
